हिमालयन पर्वतारोहण संस्थान

HIMALAYAN MOUNTAINEERING INSTITUTE

West Bengal, INDIA

May (YOU) Climb from Peak to Peak
सानो: सानुमारूहत्

A FRAMEWORK FOR TRANSPARENCY AUDIT

Annexe – 1

HIMALAYAN MOUNTAINEERING INSTITUTE, DARJEELING

A FRAMEWORK FOR TRANSPARENCY AUDIT
Ser No.ItemDetails of DisclosureRemarks/Reference Points
(Fully met/partially met/not met Not applicable will be treated as fully met/partially met)
1.1

Particulars of its organization, functions and duties

[Section 4(1) (b) (i)]

(i)  Name and address of the OrganisationFully met www.hmidarjeeling.com
(ii)  Head of the organizationFully met www.hmidarjeeling.com 
(iii) Vision, Mission and Key ObjectivesFully met www.hmidarjeeling.com 
(iv) Function and dutiesFully met
(v) Organisation ChartFully met 
(vi) Any other details – the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/Commissions constituted from time to time have been dealtFully met As per Operations, Training, and Administration requirements, annual plans are made by the Principal (HoD) with due deliberation with all section heads.
1.2Power and duties of its officers and employees
[Section 4(1) (b)(ii)]
(i) Powers and duties of officers (administrative, financial and judicial)Fully met As per minutes of the Second Meeting of Executive Council held on 3/11/1954 
(ii) Power and duties of other employeesFully met SOP 
(iii) Rules /orders under which powers and duty are derived andFully met Executive Council Meeting 
(v) ExercisedFully met 
(v) Work allocationFully met 
1.3Procedure followed in decision making process
[Section 4(1 )(b)(iii)]
(i) Process of decision making Identify key decision making pointsFully met Organisation Chart 
(ii) Final decision making authorityFully met
(in) Related provisions, acts, rules etc.Fully met
(iv) Time limit for taking decisions, if anyFully met
(v) Channel of Supervision and AccountabilityFully met
1.4

Norms for discharge of functions

[Section 4(1)(b)(iv)]

(i) Nature of functions/services offeredFully met.  
(ii) Norms/Standards for functions/service deliveryFully met  
(m) Process by which these services can be accessedFully met
(iv) Time limit for achieving the targetsFully met. Weekly/monthly/annually as per the type of target.
(v) Process of redress of grievancesFully met Section Head/Medical Officer/ Principal & Secretary HMI
1.5Rules, regulations, instructions manual and records for discharging functions [Section 4(1 )(b)(v)](i) Title and nature of the record/manual/instructionFully met Minutes of Executive Council MeetingMemorandum of Association
(ii) List of Rules, regulations, instructions manuals and recordsFully met Minutes of Executive Council MeetingMemorandum of Association & Standard Operating Procedure
(iii) Acts/Rules manuals etc.Fully met. Same as above
(iv) Transfer policy and transfer ordersFully met As per Min of Def & Govt of WB Service Rules
1 6

Categories of documents held by the authority under its control

[Section 4(1)(b)(vi)]

(i) Categories of documentsFully met List Attached 
(ii) Custodian of documents/categonesFully met List Attached 
1.7

Boards, Councils, Committees and other Bodies constituted as part of the Public authority

[Section 4(1)(b)(viii)]

(i) Name of Boards. Council. Committee etcFully met Executive Council 
(ii) CompositionFully met Memorandum of Association 
(ai) Dates from which constitutedFully met Memorandum of Association 
(iv) Term/TenureFully met
(v) Powers and functionsFully met
(vi) Whether their meetings are open to the public?Fully met No. Only members of Executive Council & General Body
(vii) Whether the minutes of the meetings are open to the public?Fully met No
(viii) Place where the minutes if open to the public are available’!’Nil
1.8

Directory of officers and employees

[Section 4(1) (b) (ix)]

(i) Name and DesignationFully met 
(ii) Telephone, fax and email IDFully met 
1.9Monthly Remuneration received by officers & employees including system of compensation [Section 4(1 )(b) (x)](i) List of employees with Gross monthly remunerationFully met List attached 
(ii) System of compensation as provided in its regulationsNot applicable
1.10

Name, designations and other particulars of public information officers

[Section 4(1) (b) (xvi)]

(i) Name and designation of the public information officer (PIO) Assistant Public Information(s) & Appellate AuthorityPartially met 
(ii) Address telephone numbers and email ID of each designated officialPartially met
1.11No of employees against whom Disciplinary action has been proposed/taken [Section 4(2)]

No. of employees against whom disciplinary action has been

(i) Pending for minor penalty or major penalty proceedings

NIL
(ii) Finalised for minor penalty or major penalty proceedingsNIL
1.12Programmes to advance understanding of RTI [Section 4(2)](i) Educational programmes 
(ii) Efforts to encourage public authority to participate in these programmes 
(iii) Training of CPIO/APIO 
(iv) Update & publish guidelines on RTI by the Public Authorities concerned 
1.13Transfer policy and transfer orders
[F No 1/6/2011- IR dt 15 4 2013]
 Fully met As per MoD & WB Service Rules

 

2. Budget and Programme

Ser No.ItemDetails of DisclosureRemarks/Reference Points
(Fully met/partially met/not met Not applicable will be treated as fully met/partially met)
2.1

Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.

[Section 4(1) (b)(xi)]

(i) Total budget for the public authorityFully met As per Annual Report
(ii) Budget for each agency and plan & ProgrammesFully met As per Annual Report
(iii) Proposed expendituresFully met As per Annual Report
(iv) Revised budget for each agency, if anyFully met As per Annual Report
(v) Report on disbursements made and place where the related reports are availableFully met As per Annual Report
2.2

Foreign and domestic tours

[F No 1/8/2012 – IR dt 11.9.2012]

(i) BudgetNot applicable

(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department

a)   Places visited

b)   B) The period of visit

c)   The number of members in the official delegation

d)   Expenditure on the visit

Not applicable

(iii)  Information related to procurements

a)   Notice/tender enquiries and corrigenda if any thereon.

b)  Details of the bids awarded comprising the names of the suppliers of goods/services being procured,

c)   The works contracts concluded – in any such combination of the above – and

d)  The rate/rates and the total amount at which such procurement or works contract is to be executed.

Fully met Details attached (hyperlink) 
2.3Manner of execution of subsidy programme [Section 4(i)(b)(xii)](i) Name of the Programme of activityFully met. www hmidarjeeling. com Training Programme 
(ii) Objective of the programme-do –
(iii) Procedure to avail benefits-do –
(iv) Duration of the prog ram me/scheme-do –
(v) Physical and financial targets of the programme-do –
(vi) Nature/scale of subsidy/amount allotted-do –
(vii) Eligibility criteria for grant of subsidy-do –
(viii) Details of beneficiaries of subsidy programme (number, profile etc)Fully met www.hmidarjeeling.com Annual Report
2.4Discretionary and non- discretionary grants (F No 1/7/2011-IR dt 15.04.2013](i) Discretionary and non-discrenatory grants/allocations to State Govt./NGOs/other institutionsNot applicable
(ii) Annual accounts of all legal entities who are provided grants by public authoritiesNot applicable
2.5Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1) (b) (xm)](i) Concessions, permits or authorizations granted by public authoritiesNot applicable

(ii) For each concessions, permit or authorization granted

a)   eligibility criteria

b)    Procedure for getting the concession/grant and/or permits of authorizations

c)    Name and address of the recipients given concessions/permits or authorizations

d)   Date of award of concessions/permits of authorizations

Not applicable
2.6CAG & PAC paras [F No 1/6/2011-IR dt 15.4.2013]CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.Fully met. www.hmidarjeeling com Annual Report

 

3. Publicity Band Public interface

Ser No.ItemDetails of DisclosureRemarks/Reference Points
(Fully met/partially met/not met Not applicable will be treated as fully met/partially met)
3.1

Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation thereof

[Section 4(1)(b)(vii)J [F No 1/6/2011-IR dt 15.04.2013]

Arrangement for consultations with or representation by the members of the public

(i) Relevant Acts, Rules, forms and other documents which are normally accessed by citizens

Not applicable

(ii) Arrangements for consultation with or representation by

a)   Members of the public in policy formulation/policy implementation

b)   Day & time allotted for visitors

c)   Contact details of Information and Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants

Not applicable

Public-private partnerships (PPP)

(i) Details of Special Purpose Vehicle (SPV), if any

Not applicable
(ii) Detailed project reports (DPRs)Not applicable
(iii) Concession agreementsNot applicable
(iv) Operation and maintenance manuals 
(v) Other documents generated as part of the implementation of the PPP 
(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorization from the government.Not applicable
(vii) Information relating to outputs and outcomesNot applicable
(viii) The process of the selection of the private sector party (concessionaire etc)Not applicable
(ix) All payment made under the PPP project.Not applicable
3.2Are the details of policies/ decisions, which affect public, informed to them [Section 4(1)(c)]

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

(i) Policy decisions/legislations taken in the previous one year

Not applicable
(ii) Outline the Public consultation processNot applicable
(iii) Outline the arrangement for consultation before formulation of policyNot applicable
3.3

Dissemination of information widely and in such form and manner which is easily accessible to the public

[Section 4(3)]

Use of the most effective means of communication

(i) Internet (website)

Fully met. www.hmidarjeeling.com
3.4

Form of accessibility of information manual/handbook

[Section 4(1) (b)]

Information manual/handbook available in

(i) Electronic format

Fully met
(ii) Printed formatFully met
3.5

Whether information manual/handbook available free of cost or not

[Section 4(1) (b)]

List of materials available

(i) Free of Cost

Fully met
(ii) At a reasonable cost of the mediumFully met                               

 

4. E-Governance

Ser

No.

ItemDetails of DisclosureRemarks/Reference Points
(Fully met/partially met/not met Not applicable will be treated as fully met/partially met)
4.1Language in which Information Manual/ Handbook available [F No 1/6/2011-IR dt.15.4.2013](i) EnglishFully met
(ii) Vernacular/Local LanguageFully met
4.2

When was the information Manual/Handbook last updated?

[F No 1/6/2011-IR dt 15.4.2013]

Last date of Annual updationFully met. Annually (please put date of updating website)
4.3Information available in electronic form [Section 4(1)(b)(xiv)](i) Details of information available in electronic formFully met
(ii) Name/title of the document/record/other informationFully met
(iii) Location where availableFully met
4.4Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)](i) Name & location of the facultyFully met
(ii) Details of information made availableFully met
(iii) Working hours of the facilityFully met
(iv) Contact person & contact details (Phone, fax email)Fully met
4.5Such other information as may be prescribed under section 4(i) (b)(xvii)(i) Grievance redressal mechanismNot met
(ii) Details of applications received under RTI and information providedFully met Details attached
(iii) List of completed schemes/projects/programmesFully met. Details attached (to get from CS)
(iv) List of schemes/projects/programmes underwayFully met. Details attached (to get from CS)
(v) Details of all contracts entered into including name of the contractor, amount of contract and period of Completion of contract.Fully met. Details attached
(vi) Annual ReportFully met. www hmidarjeeling.com
(vii) Frequently Asked Question (FAQs)Under preparation

(viii) Any other information such as

(a) Citizen’s Charter

Not applicable
(b) Result Framework Document (RFD)Not applicable
(c) Six monthly reports on theNot applicable
(d) Performance against the benchmarks set in the Citizen’s CharterNot applicable
4 6Receipt & Disposal of RTI applications & appeals [F.No. 1/6/2011-IR dt.15.4 2013](i) Details of applications received and disposedFully met. Details attached 
(ii) Details of appeals received and orders issuedFully met Details attached 
4.7Replies to questions asked in the parliament [Section 4(1) (d)(2)]Details of questions asked and replied givenFully met. Annual Report

 

5. Information as may be prescribed

Ser No.ItemDetails of DisclosureRemarks/Reference Points
(Fully met/partially met/not met Not applicable will be treated as fully met/partially met)
5.1Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt.15.4.2013]

(1)  Name & details of

(a) Current CPIOS & FAAs

(b) Earlier CPIO &FAAs from 1.1 2015

Fully met
  

(ii) Details of third party audit of voluntary disclosure

(a)Dates of audit carried out

(b) Report of the audit carried out

Not applicable
  

(iii) Appointment of Nodal Officers not below the rank of Joint Secretary/Additional HoD

(a)   Date of appointment

(b)   Name & Designation of the officers

Fully met.

31 July 2023

Major Meenakshi, Medical Officer

  

(iv) Consultancy committee of key stake holders for advise on suo-motu disclosure

(a)   Dates from which constituted

(b)   Name & Designation of the officers

 
  

(v) Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

(a)   Dates from which constituted

(b)   Name & Designation of the officers

 

 

6. Information Disclosed on own Initiative

Ser No.ItemDetails of DisclosureRemarks/Reference Points
(Fully met/partially met/not met Not applicable will be treated as fully met/partially met)
6.1Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information Fully met.
6.2Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel. Public Grievance and Pensions, Govt of India]

(i)     Whether STQC certification obtained and its validity

(ii)    Does the website show the certificate on the Website?

 

For more information on the Right to information Act 2005 mandate, check http://righttoinformation.gov.in/ or download file